Folks can also see the text of HB 209 at http://leg1.state.va.us/cgi-bin/legp504.exe?061+ful+HB209ER G. Mark Walsh, C.A. Records & Information Analyst Archival & Records Management Services Library of Virginia (804) 692-3650 -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Jones, Virginia Sent: Thursday, March 16, 2006 12:47 PM To: [log in to unmask] Subject: Re: Senate Bill 461 For those who are interested, the wording of the new law can be found at http://leg1.state.va.us/cgi-bin/legp504.exe?061+ful+SB461ER Ginny Jones (Virginia A. Jones, CRM, FAI) Records Manager Information Technology Division Newport News Dept. of Public Utilities Newport News, VA [log in to unmask] -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Ervin L. Jordan Jr. Sent: Thursday, March 16, 2006 12:19 PM To: [log in to unmask] Subject: Re: Senate Bill 461 Conley: Could the law be reworded to require destruction of materials within 6 months after signed approval on a RM-3 form? EJ Prof. Ervin L. Jordan Jr. University of Virginia Records Manager Research Archivist, Special Collections --On Thursday, March 16, 2006 11:37 AM -0500 "Jones, Virginia" <[log in to unmask]> wrote: > Conley: > > I see that SB461 has passed and been enrolled as law, thus creating > multiple retention issues for localities. > I note that section "B" of the law now states that we MUST destroy > records within six months of the expired retention period "in > accordance with the provisions of this chapter." I also note that the > provisions include the statement "authorized to be destroyed or > discarded in accordance with subsection A." Like many others, we are > in the process of updating our Department retention schedule and have > determined some records series require a longer retention period than > established by the general schedules due to business need > (Administrative Value). > What is the process for "renegotiation of the relevant schedule" as > stated in subsection "A" of the enrolled bill? Would we use this > process to receive approval for our longer retention periods based on > Administrative Value? If not, what process shall we use? > > Ginny Jones > (Virginia A. Jones, CRM, FAI) > Records Manager > Information Technology Division > Newport News Dept. of Public Utilities Newport News, VA > [log in to unmask] > > -----Original Message----- > From: Jan Hathcock [mailto:[log in to unmask]] > Sent: Friday, February 24, 2006 11:31 AM > To: Jones, Virginia > Cc: Conley Edwards > Subject: Senate Bill 461 > > Ginny: > > Thank you for your inquiry about Senate Bill 461. A subscriber to the > list sent your message to me since Conley Edwards and I have been > working on this legislation. Since I am not a member of your list can > you post my reply to the group? Thank you. > > In our discussions with members of the General Assembly and the > Attorney General's Office we have repeatedly emphasized the complexity > of the issues of the retention and destruction of public records. We > also pointed out that the study commission on the Virginia Public > Records Act was unable to reach consensus on this issue. Both > HB959 and SB461 were part of the Attorney General's legislative > package. > > Conley Edwards is out of the office until Monday. He has been working > with Senator Davis, Delegate Cox, the Attorney General's Office and > the lobbyist for the Circuit Court Clerks on this legislation. Several > changes to this legislation were considered. Hopefully, the reporting > requirement will give us an opportunity to again highlight concerns > and problems with this legislation as it relates not only to the > Library of Virginia but to state and local agencies. > > I am certain that Conley will get in touch with you upon his return > with his thoughts as to how the Library will address this legislation. > > Jan Hathcock > Library of Virginia > 800 East Broad Street > Richmond, VA 23219-8000 > 804-692-3592 > > To UNSUBSCRIBE, change options, or subscribe, please see the > instructions at http://listlva.lib.va.us/archives/va-rol.html (If > using Netscape, must have version 6.1 or higher to view the above > page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)