Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Conley Edwards
Sent: Friday, January 27, 2006 4:21 PM
To: [log in to unmask]
Subject: SB 461/ HB 959

List members,

The following is posted for your information and possible interest.  The proposed legislation did not emerge from the recent joint subcommittee studying the Virginia Public Records Act.  The bill reportedly is intended to address the possibility of identity theft from records with personal information that remain in offices longer than required by retention schedules.

The companion bill is HB 959.

HB 959 is on the docket for Tuesday, January 31 at 7 AM, the 7^th floor West Conference Room of the General Assembly Building.

SB 461 Virginia Public Records Act; timely destruction of records.

Patron:             Jeannemarie D. Davis

Provides that each agency shall ensure that records authorized to be destroyed or discarded under the Virginia Public Records Act, are destroyed or discarded in a timely manner in accordance with the provisions of the Virginia Public Records Act. (House companion bill is HB 959)

01/11/06  Referred to Committee on General Laws and Technology

01/25/06  Senate: Reported from General Laws and Technology with amendments (14-Y 0-N)

(Amendments replace “in a timely manner” with phrase within six months of the expiration of the record’s retention period and adds All records previously authorized to be destroyed must be destroyed by July 1, 2007.)