Does the Virginia Public Records Act (Act) need to have definitions listed in the Code of Virginia? Sections 42.1-79 and 42.1-82 of the Act say the State Library Board of the Library of Virginia shall establish procedures for records management, be the official custodian and assume administrative control. Better to repeal the definitions section then to have conflict/confusion/misunderstanding. Section 42.1-77. Definitions. Repealed. HOWEVER, If you choose to retain the definitions section then I think the definitions should be correct, concise and clear, regardless of how many/few there are. By-the-way. A "record" refers to an account of something kept for evidence or information. (then you describe the various types) 1. WHAT IS A RECORD ? 2. WHAT TYPES OF RECORDS ARE THERE ? The definition below is the description of a "record" and Not a private or public one. "Public record" means recorded information that documents a transaction or activity by or with any public officer, agency or employee of the state government or its political subdivisions an agency. Regardless of physical form or characteristic, the recorded information is a public record if it is produced, collected, received or retained in pursuance of law or in connection with the transaction of public business. The medium on upon which such information is recorded may be, but is not limited to paper, film, magnetic, optical or solid state devices which can store electronic signals, tapes, mylar, linen, silk or vellum. The general types of records may be, but are not limited to books, papers, letters, documents, printouts, photographs, films, tapes, microfiche, microfilm, photostats, sound recordings, maps, drawings, and any representations held in computer memory has no bearing on the determination of whether the recording is a public record. Sincerely, Tina Long Records officer and concerned citizen To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)