VA-ROL Archives

March 2008

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Subject:
Re: Changes to GS-20
From:
"Burns, Kim (DMHMRSAS)" <[log in to unmask]>
Reply To:
Virginia Records Officer's Listserv <[log in to unmask]>
Date:
Wed, 26 Mar 2008 08:39:05 -0400
Content-Type:
text/plain
Parts/Attachments:
text/plain (60 lines) 
I couldn't find this schedule on the website.  If I'm not looking in the
right spot, would you tell me how to find it, and if it is not available
yet, when will it be.

Thanks
Kim Burns - 540-332-8224
Western State Hospital

-----Original Message-----
From: Anita Vannucci [mailto:[log in to unmask]] 
Sent: March 24, 2008 3:18 PM
To: [log in to unmask]
Subject: Changes to GS-20

Extensive changes have been made to GS-20, Health/Medical Records in order 
to comply with HIPAA regulations. Additionally, one series has been added
and 
two series declared defunct. 

Series 005310 Citizen Complaint Files is now retained for 6 years from last 
action.

Series 005312 Directives - Reference Copies and 005313 Directives - Record 
Copy are kept for 6 years after directive is last in effect.

Series 005324 Health Histories - No Treatment is kept for 6 years after 
creation or receipt.

Series 005334 Laboratory Records - Lab/Pathology Reports - Lab Copies are 
kept for 6 years after report is completed.

Series 005345 Nursing Home Pre-Admission Screenings are kept for 6 years 
after completion of screening.

Series 012503 Patient Medical/Dental Records - Minors are retained until
minor 
reaches age of majority or becomes emancipated, with a minimum retention of 
6 years from last patient encounter, regardless of age.

One new series, 005386 Vital Records Program - Copies of Death Certificates 
has been added. 

Series 005348 Patient Medical/Dental Records - Deceased and 005350 Patient 
Medical/Dental Records - Legally Incompetent are now defunct.

Please contact your Records Analyst if you have any questions.

Anita Vannucci
Records Analyst
(804) 692-3650
[log in to unmask]

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