Greetings all,

I would just add that as organizations develop collection development
policies, keep in mind that the Virginia Public Records Act (VPRA) vests
responsibility for the archival and records management function in the
Library of Virginia (LVA). As such, the Library of Virginia shall be the
official custodian and trustee for the Commonwealth of all original
public records of whatever kind. I've attached several handy links to
the VPRA which should be helpful in answering questions. I'd also be
glad to answer questions off-list if you'd like. 

Best regards,

Carl

Carl Childs
Director, Local Records Services
Library of Virginia
800 East Broad Street
Richmond, Virginia 23219
804.692.3739 (phone)
804.692.2277 (CCRP) (fax)
[log in to unmask]


http://www.lva.virginia.gov/forms/Vpra.pdf

http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+TOC42010000007000000
000000 

-----Original Message-----
From: Research and writing about Virginia genealogy and family history.
[mailto:[log in to unmask]] On Behalf Of Valos, Troy
Sent: Monday, May 02, 2011 3:52 PM
To: [log in to unmask]
Subject: Re: [VA-ROOTS] collection development policy

Hello Melissa,

I would recommend to them to really think about what is they want to
do....  

Do they want to be a one stop place for county/city's historical
heritage?  

Do they want to do museum type displays?

What is their audience?  Do they want materials from around the area or
genealogy books from Texas or California? 

What is their closest competitor?  Are there any libraries near by that
have the same amount of matter, more or less?   Sometimes it is good to
focus on a certain area and sometimes it is good to focus on a wide
area.  Play up your strengths and fill a niche! 

They need to consider the "other" stuff that tends to come to Local
History/Genealogy collections.  I mean the artifacts like bottles,
ribbons, pieces of buildings, furniture, etc etc...   

Do they want media containers: VHS tapes, 35mm film reels, microfilm
reels, or CDs (digital files)?

One thing they really need to put in their policy is a section on
discarding unwanted items or duplicate copies.  It helps the staff
person tell the donor that there is a chance their stuff may be
discarded or sold off.

Here is a link to our collection policy:

http://www.npl.lib.va.us/policies/pol_collection99_app3.html 

I hope this helps....

Sincerely,

W. Troy Valos
Sargeant Memorial Collection - Norfolk Main Library
235 East Plume Street
Norfolk, Virginia 23510
Main: (757) 664 - 7485
Office: (757) 664 - 7323 ext: 43737
Fax: (757) 664 - 7319 
http://www.npl.lib.va.us/smrt/smr_home.html   
  
"People need to think. They need something to think about, to stir the
imagination. Books, more than anything else, supply these needs." - Mary
Denson Pretlow

-----Original Message-----
From: Research and writing about Virginia genealogy and family history.
[mailto:[log in to unmask]] On Behalf Of Melissa K. Davidson
Sent: Monday, May 02, 2011 10:52 AM
To: [log in to unmask]
Subject: [VA-ROOTS] collection development policy

Please excuse cross postings.

 

I am writing on behalf of our local genealogical society. They would
like to create a collection development policy (especially now that they
are beginning to feel space constraints). Can anyone provide examples of
such a policy, or related policies applicable to a small organization?

 

Thank you.

 

Melissa Davidson

Adult Services Librarian

Staunton Public Library

Staunton, VA 

 


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