A sincere thank you! I have to prepare something similar by June 30 for
the IT department here at Campbell County. You have given me a
FANTASTIC jump start! THANK YOU!!!
Barbara Adams
Administrative Assistant
Information Technology
Campbell County
434-332-9536
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Courtney Yevich
Sent: Wednesday, May 07, 2008 9:41 AM
To: [log in to unmask]
Subject: Re: Email Retention
Debbie and others -
Several months ago, I was tasked with developing an electronic records
management training session for our staff, a large part of which dealt
with email management. I did not mandate any one particular solution,
but rather came up with a list of various methods for better managing
email and other electronic files in general.
I have been giving this training once a month now since February, with
our fourth session coming up next week. I have now pared it down to a
very succinct slide presentation that takes about 30-35 minutes.
So far, I've been really happy with our progress - it's certainly not
possible to have an overnight transformation where ERM is concerned, but
we are now well on our way.
Many of you on this listserv supplied me with help along the way, and
your email, Debbie, reminded me that I have completely forgot to repay
the favor by sharing my presentation with all of you.
So I'm attaching a copy of the presentation here for your information,
as well as a records flowchart that I designed that has really proved
itself very helpful with our staff so far, in getting them to start
thinking about how these information retention and management decisions
are made. I also have copies of the other handouts mentioned in the
notes in the presentation, if anyone wanted them.
Good luck!
Courtney
Courtney C. Yevich
Assistant Fine Arts Librarian and VMFA Archivist
Virginia Museum of Fine Arts
200 N. Boulevard
Richmond, VA 23220-4007
804.340.1497
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Wolff, Debbie
Sent: Wednesday, May 07, 2008 7:26 AM
To: [log in to unmask]
Subject: Email Retention
Good Morning,
I'm hoping that some of you have tacked the matter of email retention
via an electronic method rather than printing and filing. If so, I'm
interested in hearing from you.
I've been tasked with developing some models in the next few weeks using
Outlook as the system to allow users to flag/store email. I've attached
the information provided by the LVA, and am interested in knowing if any
other localities have developed the same or alternate methods for this.
Thanks so much!
Debbie Wolff, Records Manager
City of Hampton
22 Lincoln Street, 6th Floor
Hampton, VA 23669
tel (757) 727-6085 fax (757) 727-6631
www.hampton.gov
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