Our attorney's office notifies staff of any legal holds.  If any RM-3s come through my office for signature, I would not approve them if there was a legal hold.  

My question would be how do we get the IT department to cooperate with the records retention schedules.  Are there legal penalties for not complying?  If so, what are they and who is penalized?  What happens if the records retention officer cannot force the IT department to comply?

Lee Ann Green, Clerk of Council
Town of Leesburg 
25 West Market Street
Leesburg, VA 20176
703-771-2733
703-771-2727 (fax)

Please be aware that correspondence sent by or to the Leesburg Town Council and Leesburg Town staff is subject to Virginia's Freedom of Information Act

-----Original Message-----
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Cheryl Amico
Sent: Monday, March 22, 2010 11:24 AM
To: [log in to unmask]
Subject: Legal holds, etc

My question is who specifically is responsible for "ensuring that all known 
audits, investigations, or litigation is resolved"  prior to destruction?  Is this 
done by the requesting department or the Records Officer?

Also, do you agree with how you are currently doing it?

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