I agree with this comment. We would have to purchase a new cross-cut
shredder when our strip shredder has been more than adequate.
Karen Linett, UOSA Records Manager
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Palmer, Gerald
Sent: Monday, October 15, 2007 4:36 PM
To: [log in to unmask]
Subject: Re: Regulations Governing the Destruction of Public Records
Containing Social Security Numbers
I have a problem with the requirement stated within 17VAV15-120: to use
a cross cut shredder. My strip shedder for which I spent $30,000.00 has
done the job just fine for 10+ years, wherein I am shredding nearly 28
tons of records per year. Granted my records don't all contain SS #s,
but the majority do and I have no budget to replace my capability with a
cross cut shredder, which I think may be "over-kill as a solution to
shredding documents containing SS#s. Candidly, if I want a student SS#,
I can get it a whole lot easier than trying to piece together a strip
shredded document. Jerry Palmer, VT Records Manager
> -----Original Message-----
> From: Virginia Records Officer's Listserv [mailto:VA-
> [log in to unmask]] On Behalf Of Jones, Virginia
> Sent: Monday, October 15, 2007 4:08 PM
> To: [log in to unmask]
> Subject: Re: Regulations Governing the Destruction of Public Records
> Containing Social Security Numbers
>
> If you go to the Virginia Regulatory Town Hall website, in place of
the
> text of the proposed regulation you get a list of all LVA regulations.
>
> To see the text of the proposed regulation, go to
> http://www.townhall.state.va.us/L/ViewXML.cfm?textid=1134.
>
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
>
> -----Original Message-----
> From: Virginia Records Officer's Listserv
> [mailto:[log in to unmask]] On Behalf Of Breeden, John B.
> Sent: Monday, October 15, 2007 3:30 PM
> To: [log in to unmask]
> Subject: Regulations Governing the Destruction of Public Records
> Containing Social Security Numbers
>
> As most of you know, the Library of Virginia (LVA) has authority to
> issue regulations establishing procedures for the disposal, physical
> destruction or disposition of public records. Some years ago (I
believe
> it was 2003), the General Assembly tasked LVA with developing
> regulations (that will have the force of law once they have been
> approved under the Virginia Administrative Processes Act) for the
> destruction of records containing social security numbers.
>
> The proposed "REGULATIONS GOVERNING THE DESTRUCTION OF PUBLIC RECORDS
> CONTAINING SOCIAL SECURITY NUMBERS" can be found on the Virginia
> Regulatory Town Hall website ( http://www.townhall.state.va.us/ ) or
by
> clicking on the link on the Library of Virginia Archival and Records
> Management Services website.
>
> The opportunity for you and/or your agency/locality's IT to comment on
> the draft regulations ends the week after next on November 2, 2007.
> Comments can be made on the Town Hall Website or can be sent to the
> Director of Archival & Records Management Services, Conley Edwards.
> ([log in to unmask] )
>
> John Breeden, CRM
>
>
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