From what I understand is if you have benefit records that have been closed for more than the 3 year requirement you can then destroy. The No 8 destruction is that if your records contain social security numbers, it must "be shredded, pulped or incinerated. If shredding, must use a cross-cut shredder that reduces paper to a size no wider than 3/8 inches."
Delsie D. Butts
Administrative Manager
Frederick County DSS
107 N. Kent St., 3rd Floor
Winchester, Va 22601
(540) 665-5688 x136
-----Original Message-----
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Ambrose, Wanda (VDSS)
Sent: Thursday, September 30, 2010 9:40 AM
To: [log in to unmask]
Subject: Re: Social Services Benefit case records
Importance: Low
Social Services
Wanda Ambrose
Administrative Office Manager
Essex County Dept of Social Services
PO Box 1004
Tappahannock VA 22560
(804)443-3561
(804)443-8254 Fax
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-----Original Message-----
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Kasberger, Jeanne L. (DRS)
Sent: Thursday, September 30, 2010 9:18 AM
To: [log in to unmask]
Subject: Re: Social Services Benefit case records
Is this for Social Services agencies or DRS?
Jeanne Kasberger, CPM, VCO
Lease and Contracts Administrator
Surplus Property Officer/Records Retention Officer
Department of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, VA 23229
Office: 804.662.7399
FAX: 804.662.9525
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Wanda Ambrose
Sent: Thursday, September 30, 2010 9:05 AM
To: [log in to unmask]
Subject: Social Services Benefit case records
I am trying to understand the records retention policy for our benefit
records
(SNAP, Medicaid, TANF). How long do we actually keep the record for?
It
states on GS 15 "Retain 3 years after case closure then destroy in
compliance
with No. 8 on the schedule cover page." Can someone shed some light on
this
subject? Thanks.
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