Ms. Morrison,
In response to your query re. good vendors, a great resource for identifying
document technologies service providers is the PageBid directory at
http://www.pagebid.com/Purchasers/vendordirectory.asp. It has over 1,000
service providers and is bound to have more than a few in Virginia. We have
worked with InfoEdge Technology and Researchers (now Omnidox), among others,
with much success. Keep in mind that often times out of state vendors (who
can come to your site if necessary) can better meet the tight budgets of
most libraries.
Hope this helps. If you would to use our free service to manage an RFP,
please feel free to call on us.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Tim Myles
CEO
email: [log in to unmask]
415.336.8105 (v)
415.276.3228 (f)
www.PageBid.com
The Evolution of Document Technologies Purchasing
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
----- Original Message -----
From: "Automatic digest processor" <[log in to unmask]>
To: "Recipients of VA-ROL digests" <[log in to unmask]>
Sent: Wednesday, August 22, 2001 9:00 PM
Subject: VA-ROL Digest - 6 Aug 2001 to 22 Aug 2001 (#2001-15)
> There are 6 messages totalling 379 lines in this issue.
>
> Topics of the day:
>
> 1. Social Service offices doing backfile conversion (5)
> 2. GS-109 Library and Museum Records for State Agencies
>
> To subscribe, change options, or unsubscribe, please see the instructions
> at http://listlva.lib.va.us/archives/va-rol.html
>
> ----------------------------------------------------------------------
>
> Date: Wed, 22 Aug 2001 08:43:25 -0400
> From: Dick Harrington <[log in to unmask]>
> Subject: Social Service offices doing backfile conversion
>
> I received the following message and was placing it on this listserv for a
> possible answer. I do not know of any Social Service office currently
> doing backfile conversion. If you do, please respond directly to me and I
> will pass on any information or to Susan Keller at her address below.
>
> Thank you,
>
> Dick Harrington
> Dir. Imaging Services
> Library of Virginia
>
> QUESTION:
> I have been assigned the task of inquiring if any local agency Department
of
> Social Services does imaging / microfilming of closed client case records.
>
> So far, the agencies I have contacted do not. I was given your name and
> e-mail address as someone who would know of a DSS agency that does imaging
/
> microfilming.
>
> Thanks for your assistance.
>
>
>
> Received From:
> Susan Kellar
> Data Entry Supervisor
> Fairfax County Department of Family Services
> 12011 Government Center Parkway
> 6th Fl, Data Entry
> Fairfax, VA 22035
> Office: 703-324-7520
> Fax: 703-222-9759
> Pager: 703-213-9639
> email: [log in to unmask]
> http://www.co.fairfax.va.us/service/dfs/
>
> ------------------------------
>
> Date: Wed, 22 Aug 2001 08:29:24 -0400
> From: Fran Patton <[log in to unmask]>
> Subject: Re: Social Service offices doing backfile conversion
>
> Mr. Harrington,
> I know of several agencies who have inquired about doing this practice.
The
> only agency to knowledge that is seriously considering it in the future is
> Lynchburg DSS. For further information regarding records management
> policies at their agency contact Nancy Arthur at (434)847-1551, Ext. 270.
>
> ----- Original Message -----
> From: "Dick Harrington" <[log in to unmask]>
> To: <[log in to unmask]>
> Sent: Wednesday, August 22, 2001 8:43 AM
> Subject: Social Service offices doing backfile conversion
>
>
> > I received the following message and was placing it on this listserv for
a
> > possible answer. I do not know of any Social Service office currently
> > doing backfile conversion. If you do, please respond directly to me and
I
> > will pass on any information or to Susan Keller at her address below.
> >
> > Thank you,
> >
> > Dick Harrington
> > Dir. Imaging Services
> > Library of Virginia
> >
> > QUESTION:
> > I have been assigned the task of inquiring if any local agency
Department
> of
> > Social Services does imaging / microfilming of closed client case
records.
> >
> > So far, the agencies I have contacted do not. I was given your name and
> > e-mail address as someone who would know of a DSS agency that does
imaging
> /
> > microfilming.
> >
> > Thanks for your assistance.
> >
> >
> >
> > Received From:
> > Susan Kellar
> > Data Entry Supervisor
> > Fairfax County Department of Family Services
> > 12011 Government Center Parkway
> > 6th Fl, Data Entry
> > Fairfax, VA 22035
> > Office: 703-324-7520
> > Fax: 703-222-9759
> > Pager: 703-213-9639
> > email: [log in to unmask]
> > http://www.co.fairfax.va.us/service/dfs/
> >
> > To subscribe, change options, or unsubscribe, please see the
instructions
> > at http://listlva.lib.va.us/archives/va-rol.html
> >
>
> ------------------------------
>
> Date: Wed, 22 Aug 2001 09:39:58 -0400
> From: Billie Sue Morrison <[log in to unmask]>
> Subject: Re: Social Service offices doing backfile conversion
>
> I did some investigation on this and still am interested to hear from
anyone
> on a good vendor. Our County Treasurer purchased equipment. Please
e-mail
> me if you have had success with this.
>
> Billie Sue Morrison, Clerical Supervisor
> Henry-Martinsville DSS 089/690
>
> -----Original Message-----
> From: Virginia Records Officer's Listserv
> [mailto:[log in to unmask]]On Behalf Of Dick Harrington
> Sent: Wednesday, August 22, 2001 8:43 AM
> To: [log in to unmask]
> Subject: Social Service offices doing backfile conversion
>
>
> I received the following message and was placing it on this listserv for a
> possible answer. I do not know of any Social Service office currently
> doing backfile conversion. If you do, please respond directly to me and I
> will pass on any information or to Susan Keller at her address below.
>
> Thank you,
>
> Dick Harrington
> Dir. Imaging Services
> Library of Virginia
>
> QUESTION:
> I have been assigned the task of inquiring if any local agency Department
of
> Social Services does imaging / microfilming of closed client case records.
>
> So far, the agencies I have contacted do not. I was given your name and
> e-mail address as someone who would know of a DSS agency that does imaging
/
> microfilming.
>
> Thanks for your assistance.
>
>
>
> Received From:
> Susan Kellar
> Data Entry Supervisor
> Fairfax County Department of Family Services
> 12011 Government Center Parkway
> 6th Fl, Data Entry
> Fairfax, VA 22035
> Office: 703-324-7520
> Fax: 703-222-9759
> Pager: 703-213-9639
> email: [log in to unmask]
> http://www.co.fairfax.va.us/service/dfs/
>
> To subscribe, change options, or unsubscribe, please see the instructions
> at http://listlva.lib.va.us/archives/va-rol.html
>
> ------------------------------
>
> Date: Wed, 22 Aug 2001 09:46:02 -0400
> From: Recman <[log in to unmask]>
> Subject: GS-109 Library and Museum Records for State Agencies
>
> A revised GS 109, the general schedule for State Agency Library and Museum
> Records has been approved and is on-line at our web site. Printed copies
of
> the schedule will be sent to state agency records officers when our
> newsletter is distributed, later in the year.
>
>
>
> =======================================
> Recman
> Records Management and Imaging Services Division
> Library of Virginia
> 800 E. Broad St.
> Richmond, VA 23219
> Tel: 804-692-3600
> Fax: 804-692-3603
> E-mail: [log in to unmask]
> Web: http://www.lva.lib.va.us/state/records/
> ================================
>
> ------------------------------
>
> Date: Wed, 22 Aug 2001 09:45:28 -0400
> From: Marilyn Willard <[log in to unmask]>
> Subject: Re: Social Service offices doing backfile conversion
>
> In response to your question:
>
> I am Records Manager for York/Poquoson Social Services. We do not
microfilm
> our case records. However, we have microfilmed our permanent Board
Minutes
> that date back to 1935. Case records that become permanent records are
> Adoptions and, of course, these records are sent to the Commissioner of
the
> Dept. of Social Services in Richmond for permanent retention. Other cases
> ie.Foster Care records, where the child was never reunited with his family
> are retained permanently by the agency. However, we do not have that
many,
> and we have not microfilmed them. Records of Foster Children who were
> returned to their family are kept for 10 yrs. after the age of majority,
> then destroyed. Some Child Protective Service Cases (depending on the
level
> of the disposition of the case) are retained 18 years past the date of the
> complaint. We have not microfilmed any of these records either. If an
> agency were to film these cases that have time constraints, it would then
be
> necessary to have the cases purged from the film when the retention date
is
> reached which could be 18 yrs later.
>
> Also, Mr. Harrington, I am assuming that only PERMANENT records are stored
> on film at the Library, and that the agency would be responsible for
records
> with 18 year (or less) retention time?
>
> Marilyn Willard
> -----Original Message-----
> From: Virginia Records Officer's Listserv
> [mailto:[log in to unmask]]On Behalf Of Dick Harrington
> Sent: Wednesday, August 22, 2001 8:43 AM
> To: [log in to unmask]
> Subject: Social Service offices doing backfile conversion
>
>
> I received the following message and was placing it on this listserv for a
> possible answer. I do not know of any Social Service office currently
> doing backfile conversion. If you do, please respond directly to me and I
> will pass on any information or to Susan Keller at her address below.
>
> Thank you,
>
> Dick Harrington
> Dir. Imaging Services
> Library of Virginia
>
> QUESTION:
> I have been assigned the task of inquiring if any local agency Department
of
> Social Services does imaging / microfilming of closed client case records.
>
> So far, the agencies I have contacted do not. I was given your name and
> e-mail address as someone who would know of a DSS agency that does imaging
/
> microfilming.
>
> Thanks for your assistance.
>
>
>
> Received From:
> Susan Kellar
> Data Entry Supervisor
> Fairfax County Department of Family Services
> 12011 Government Center Parkway
> 6th Fl, Data Entry
> Fairfax, VA 22035
> Office: 703-324-7520
> Fax: 703-222-9759
> Pager: 703-213-9639
> email: [log in to unmask]
> http://www.co.fairfax.va.us/service/dfs/
>
> To subscribe, change options, or unsubscribe, please see the instructions
> at http://listlva.lib.va.us/archives/va-rol.html
>
> ------------------------------
>
> Date: Wed, 22 Aug 2001 12:31:43 -0400
> From: Richard Harrington <[log in to unmask]>
> Subject: Re: Social Service offices doing backfile conversion
>
> Ms. Willard,
>
> Thank you and the others who have responded to the inquiry. I have passed
> the information along to Ms. Kellar. And yes, you are correct. The
Library
> accepts film containing only permanent records (so designated by the
> retention schedule) for storage in our media vault. The agency is
> responsible for maintaining non-permanent records.
>
> Dick Harrington
> Director Imaging Services, Library of Virginia
> 800 East Broad St.
> Richmond, VA 23219
> Tel: 804 236-3701
> Fax: 804 236-3722
> [log in to unmask]
>
> -----Original Message-----
> From: Marilyn Willard [mailto:[log in to unmask]]
> Sent: Wednesday, August 22, 2001 9:45 AM
> To: [log in to unmask]
> Subject: Re: Social Service offices doing backfile conversion
>
>
> In response to your question:
>
> I am Records Manager for York/Poquoson Social Services. We do not
microfilm
> our case records. However, we have microfilmed our permanent Board
Minutes
> that date back to 1935. Case records that become permanent records are
> Adoptions and, of course, these records are sent to the Commissioner of
the
> Dept. of Social Services in Richmond for permanent retention. Other cases
> ie.Foster Care records, where the child was never reunited with his family
> are retained permanently by the agency. However, we do not have that
many,
> and we have not microfilmed them. Records of Foster Children who were
> returned to their family are kept for 10 yrs. after the age of majority,
> then destroyed. Some Child Protective Service Cases (depending on the
level
> of the disposition of the case) are retained 18 years past the date of the
> complaint. We have not microfilmed any of these records either. If an
> agency were to film these cases that have time constraints, it would then
be
> necessary to have the cases purged from the film when the retention date
is
> reached which could be 18 yrs later.
>
> Also, Mr. Harrington, I am assuming that only PERMANENT records are stored
> on film at the Library, and that the agency would be responsible for
records
> with 18 year (or less) retention time?
>
> Marilyn Willard
> -----Original Message-----
> From: Virginia Records Officer's Listserv
> [mailto:[log in to unmask]]On Behalf Of Dick Harrington
> Sent: Wednesday, August 22, 2001 8:43 AM
> To: [log in to unmask]
> Subject: Social Service offices doing backfile conversion
>
>
> I received the following message and was placing it on this listserv for a
> possible answer. I do not know of any Social Service office currently
> doing backfile conversion. If you do, please respond directly to me and I
> will pass on any information or to Susan Keller at her address below.
>
> Thank you,
>
> Dick Harrington
> Dir. Imaging Services
> Library of Virginia
>
> QUESTION:
> I have been assigned the task of inquiring if any local agency Department
of
> Social Services does imaging / microfilming of closed client case records.
>
> So far, the agencies I have contacted do not. I was given your name and
> e-mail address as someone who would know of a DSS agency that does imaging
/
> microfilming.
>
> Thanks for your assistance.
>
>
>
> Received From:
> Susan Kellar
> Data Entry Supervisor
> Fairfax County Department of Family Services
> 12011 Government Center Parkway
> 6th Fl, Data Entry
> Fairfax, VA 22035
> Office: 703-324-7520
> Fax: 703-222-9759
> Pager: 703-213-9639
> email: [log in to unmask]
> http://www.co.fairfax.va.us/service/dfs/
>
> To subscribe, change options, or unsubscribe, please see the instructions
> at http://listlva.lib.va.us/archives/va-rol.html
>
> To subscribe, change options, or unsubscribe, please see the instructions
> at http://listlva.lib.va.us/archives/va-rol.html
>
> ------------------------------
>
> End of VA-ROL Digest - 6 Aug 2001 to 22 Aug 2001 (#2001-15)
> ***********************************************************
>
To subscribe, change options, or unsubscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
|
