Shanna should read and heed Glenn's answers as they are the correct answers.
One thing, however, may not have been made clear. The Approving Official and Records Officer should never be the same person. The Approving Official should be the record holder whether each department assigns one or the top official in the organization acts as Approving Official for all departments. The Records Officers is responsible for the records management program for the entire organization. The Records Officer Designation and Responsibilities (form RM-25) must be completed for the Records Officer. No state form is required for the Approving Official. It is an internally assigned position, best if assigned by policy.
>>> VA-ROL automatic digest system <[log in to unmask]> 11/12/2010 12:00 AM >>>
There are 7 messages totalling 2291 lines in this issue.
Topics of the day:
1. Approving Official (7)
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----------------------------------------------------------------------
Date: Thu, 11 Nov 2010 08:50:09 -0500
From: Shanna Deane <[log in to unmask]>
Subject: Approving Official
--_000_B1796BBA0356C24EAFB21AEA23749365014C97C350E1Exchangegre_
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Good morning,
I'm new to the Library of VA Records Management and have a quick questi=
on. Who can be the Approving Official on a form RM-3 (Certificate of Recor=
ds Destruciton)? Thanks!
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
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at http://listlva.lib.va.us/archives/va-rol.html
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<div dir=3D"ltr"><font face=3D"Tahoma" color=3D"#000000" size=3D"2">Good mo=
rning,</font></div>
<div dir=3D"ltr"><font face=3D"Tahoma" size=3D"2"> <font face=3D"tahom=
a"> I'm new to the Library of VA Records Management and have a =
quick question. Who can be the Approving Official on a form RM-3 (Cer=
tificate of Records Destruciton)? Thanks!</font></font></div>
<div dir=3D"ltr"> </div>
<p><font face=3D"Comic Sans MS" color=3D"#0000ff">Shanna Deane</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">Coordinator of Student Se=
rvices</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">Greene County Public Scho=
ols</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">434-985-1305</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">sdeane@greenecountyschool=
s.com</font></p>
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------------------------------
Date: Thu, 11 Nov 2010 09:04:43 -0500
From: "Shirley L. Hopkins" <[log in to unmask]>
Subject: Re: Approving Official
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That would be me... If you need any other information, please let me
know!
Thanks,
=20
=20
Shirley L. Hopkins
Director of Financial Operations
J. Sargeant Reynolds Community College
804-523-5896
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
=20
Good morning,
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 (Certificate
of Records Destruciton)? Thanks!
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
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<p class=3DMsoNormal><span style=3D'font-size:11.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>That would be me… If you need any other =
information, please let
me know!<o:p></o:p></span></p>
<p class=3DMsoNormal><span style=3D'font-size:11.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>Thanks,<o:p></o:p></span></p>
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Sans MS";
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Sans MS";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=3DMsoNormal><span style=3D'font-family:"Script MT =
Bold";color:#1F497D'>Shirley
L. Hopkins<o:p></o:p></span></p>
<p class=3DMsoNormal><span style=3D'font-family:"Script MT =
Bold";color:#1F497D'>Director
of Financial Operations<o:p></o:p></span></p>
<p class=3DMsoNormal><span style=3D'font-size:10.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>J. Sargeant Reynolds Community =
College<o:p></o:p></span></p>
<p class=3DMsoNormal><span style=3D'font-size:10.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>804-523-5896<o:p></o:p></span></p>
</div>
<p class=3DMsoNormal><span style=3D'font-size:11.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'><o:p> </o:p></span></p>
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0in 0in 0in'>
<p class=3DMsoNormal><b><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span>=
</b><span
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Virginia =
Records
Officer's Listserv [mailto:[log in to unmask]] <b>On Behalf Of =
</b>Shanna
Deane<br>
<b>Sent:</b> Thursday, November 11, 2010 8:50 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Approving Official<o:p></o:p></span></p>
</div>
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<div>
<p class=3DMsoNormal><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'> =
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 =
(Certificate
of Records Destruciton)? Thanks!</span><o:p></o:p></p>
</div>
<div>
<p class=3DMsoNormal> <o:p></o:p></p>
</div>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Shanna =
Deane</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Coordinator of =
Student
Services</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Greene County =
Public
Schools</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>434-985-1305</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>[log in to unmask]</span><o:p></o:p></p>
<p class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using =
Netscape,
must have version 6.1 or higher to view the above page) <o:p></o:p></p>
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------------------------------
Date: Thu, 11 Nov 2010 09:17:02 -0500
From: Shanna Deane <[log in to unmask]>
Subject: Re: Approving Official
--_000_B1796BBA0356C24EAFB21AEA23749365014C97C350E5Exchangegre_
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What about the Superintendent being the Approval Official?
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
________________________________
From: Shirley L. Hopkins [[log in to unmask]]
Sent: Thursday, November 11, 2010 9:04 AM
To: [log in to unmask]
Subject: Re: Approving Official
That would be me=85 If you need any other information, please let me know!
Thanks,
Shirley L. Hopkins
Director of Financial Operations
J. Sargeant Reynolds Community College
804-523-5896
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]]=
On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
Good morning,
I'm new to the Library of VA Records Management and have a quick questi=
on. Who can be the Approving Official on a form RM-3 (Certificate of Recor=
ds Destruciton)? Thanks!
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the instructions a=
t http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must ha=
ve version 6.1 or higher to view the above page)
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t http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must ha=
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<body lang=3D"EN-US" vlink=3D"purple" link=3D"blue" ocsi=3D"x">
<div dir=3D"ltr"><font face=3D"Tahoma" color=3D"#000000" size=3D"2">What ab=
out the Superintendent being the Approval Official?</font></div>
<div dir=3D"ltr"> </div>
<div>
<p><font face=3D"Comic Sans MS" color=3D"#0000ff">Shanna Deane</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">Coordinator of Student Se=
rvices</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">Greene County Public Scho=
ols</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">434-985-1305</font></p>
<p><font face=3D"comic sans ms" color=3D"#0000ff">sdeane@greenecountyschool=
s.com</font></p>
</div>
<div id=3D"divRpF621778" style=3D"DIRECTION: ltr">
<hr tabindex=3D"-1">
<font face=3D"Tahoma" size=3D"2"><b>From:</b> Shirley L. Hopkins [SHopkins@=
REYNOLDS.EDU]<br>
<b>Sent:</b> Thursday, November 11, 2010 9:04 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Re: Approving Official<br>
</font><br>
</div>
<div></div>
<div>
<div class=3D"WordSection1">
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'">That would be me=85 If you need any other i=
nformation, please let me know!</span></p>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'">Thanks,</span></p>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'"></span> </p>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'"></span> </p>
<div>
<p class=3D"MsoNormal"><span style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script =
MT Bold'">Shirley L. Hopkins</span></p>
<p class=3D"MsoNormal"><span style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script =
MT Bold'">Director of Financial Operations</span></p>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'">J. Sargeant Reynolds Community College</span></p>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'">804-523-5896</span></p>
</div>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT=
-FAMILY: 'Comic Sans MS'"></span> </p>
<div>
<div style=3D"BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b=
5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: mediu=
m none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<p class=3D"MsoNormal"><b><span style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tah=
oma','sans-serif'">From:</span></b><span style=3D"FONT-SIZE: 10pt; FONT-FAM=
ILY: 'Tahoma','sans-serif'"> Virginia Records Officer's Listserv [mailto:VA=
[log in to unmask]]
<b>On Behalf Of </b>Shanna Deane<br>
<b>Sent:</b> Thursday, November 11, 2010 8:50 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Approving Official</span></p>
</div>
</div>
<p class=3D"MsoNormal"> </p>
<div>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 10pt; COLOR: black; FONT-F=
AMILY: 'Tahoma','sans-serif'">Good morning,</span></p>
</div>
<div>
<p class=3D"MsoNormal"><span style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma=
','sans-serif'"> I'm new to the Library of VA Records Man=
agement and have a quick question. Who can be the Approving Official =
on a form RM-3 (Certificate of Records Destruciton)? Thanks!</span></=
p>
</div>
<div>
<p class=3D"MsoNormal"> </p>
</div>
<p><span style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Shanna Deane</=
span></p>
<p><span style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Coordinator of=
Student Services</span></p>
<p><span style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Greene County =
Public Schools</span></p>
<p><span style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">434-985-1305</=
span></p>
<p><span style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">sdeane@greenec=
ountyschools.com</span></p>
<p class=3D"MsoNormal">To UNSUBSCRIBE, change options, or subscribe, please=
see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If =
using Netscape, must have version 6.1 or higher to view the above page)
</p>
</div>
To UNSUBSCRIBE, change options, or subscribe, please see the instructions a=
t http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must ha=
ve version 6.1 or higher to view the above page)
</div>
</body>
</html>
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--_000_B1796BBA0356C24EAFB21AEA23749365014C97C350E5Exchangegre_--
------------------------------
Date: Thu, 11 Nov 2010 10:19:18 -0500
From: "Smith, Glenn (LVA)" <[log in to unmask]>
Subject: Re: Approving Official
This is a multi-part message in MIME format.
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The approving official would be whomever your records management policy
designates, and that usually depends on the size of the agency. Often
it is the agency head, or someone designated by the agency head. If the
agency/locality is rather large and the records functions are more
decentralized, then the head of each unit may well be the approving
official. But, again, the answer should be found (or placed) in your
policy.
Glenn
------------------------------------------------------------------------
-
Glenn T. Smith [log in to unmask]
Records Analyst www.lva.virginia.gov
The Library of Virginia 804-692-3604
------------------------------------------------------------------------
________________________________
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 9:17 AM
To: [log in to unmask]
Subject: Re: Approving Official
What about the Superintendent being the Approval Official?
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
________________________________
From: Shirley L. Hopkins [[log in to unmask]]
Sent: Thursday, November 11, 2010 9:04 AM
To: [log in to unmask]
Subject: Re: Approving Official
That would be me... If you need any other information, please let me
know!
Thanks,
=20
=20
Shirley L. Hopkins
Director of Financial Operations
J. Sargeant Reynolds Community College
804-523-5896
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
=20
Good morning,
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 (Certificate
of Records Destruciton)? Thanks!
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
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instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
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at http://listlva.lib.va.us/archives/va-rol.html
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<DIV dir=3Dltr align=3Dleft><SPAN class=3D281231015-11112010><FONT =
color=3D#0000ff=20
size=3D2><FONT face=3DArial>The approving official would be whomever =
your records=20
management policy designates, and that usually depends on the size of =
the=20
agency. Often it is the agency head, or someone designated by the =
agency=20
head. If the agency/locality is rather large and the records =
functions are=20
more decentralized, then the head of each unit may well be the approving =
official. But, again, the answer should be found (or placed) in =
your=20
policy.<!-- Converted from text/plain format --><BR><BR></FONT>
<P><FONT face=3DArial><FONT=20
size=3D2>Glenn<BR><BR>---------------------------------------------------=
----------------------<BR>Glenn=20
T. Smith =20
[log in to unmask]<BR>Records=20
Analyst =
=20
www.lva.virginia.gov<BR>The Library of=20
Virginia  =
; =20
804-692-3604<BR>---------------------------------------------------------=
---------------</FONT>=20
</FONT></P></FONT></SPAN></DIV><BR>
<DIV class=3DOutlookMessageHeader lang=3Den-us dir=3Dltr align=3Dleft>
<HR tabIndex=3D-1>
<FONT face=3DTahoma size=3D2><B>From:</B> Virginia Records Officer's =
Listserv=20
[mailto:[log in to unmask]] <B>On Behalf Of </B>Shanna=20
Deane<BR><B>Sent:</B> Thursday, November 11, 2010 9:17 AM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Re: Approving=20
Official<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV dir=3Dltr><FONT face=3DTahoma color=3D#000000 size=3D2>What about =
the=20
Superintendent being the Approval Official?</FONT></DIV>
<DIV dir=3Dltr> </DIV>
<DIV>
<P><FONT face=3D"Comic Sans MS" color=3D#0000ff>Shanna Deane</FONT></P>
<P><FONT face=3D"comic sans ms" color=3D#0000ff>Coordinator of Student=20
Services</FONT></P>
<P><FONT face=3D"comic sans ms" color=3D#0000ff>Greene County Public=20
Schools</FONT></P>
<P><FONT face=3D"comic sans ms" color=3D#0000ff>434-985-1305</FONT></P>
<P><FONT face=3D"comic sans ms"=20
color=3D#0000ff>[log in to unmask]</FONT></P></DIV>
<DIV id=3DdivRpF621778 style=3D"DIRECTION: ltr">
<HR tabIndex=3D-1>
<FONT face=3DTahoma size=3D2><B>From:</B> Shirley L. Hopkins=20
[[log in to unmask]]<BR><B>Sent:</B> Thursday, November 11, 2010 9:04 =
AM<BR><B>To:</B> [log in to unmask]<BR><B>Subject:</B> Re: =
Approving=20
Official<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV>
<DIV class=3DWordSection1>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">That would=20
be me… If you need any other information, please let me =
know!</SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">Thanks,</SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'"></SPAN> </P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'"></SPAN> </P>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script MT Bold'">Shirley L.=20
Hopkins</SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script MT Bold'">Director of =
Financial=20
Operations</SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">J.=20
Sargeant Reynolds Community College</SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">804-523-5896</SPAN></P></DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'"></SPAN> </P>
<DIV>
<DIV=20
style=3D"BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: =
#b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: =
medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=3DMsoNormal><B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'">From:</SPAN></B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Virginia =
Records=20
Officer's Listserv [mailto:[log in to unmask]] <B>On Behalf Of =
</B>Shanna=20
Deane<BR><B>Sent:</B> Thursday, November 11, 2010 8:50 AM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Approving=20
Official</SPAN></P></DIV></DIV>
<P class=3DMsoNormal> </P>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: black; FONT-FAMILY: =
'Tahoma','sans-serif'">Good=20
morning,</SPAN></P></DIV>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'"> =20
I'm new to the Library of VA Records Management and have a quick =
question. =20
Who can be the Approving Official on a form RM-3 (Certificate of Records =
Destruciton)? Thanks!</SPAN></P></DIV>
<DIV>
<P class=3DMsoNormal> </P></DIV>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Shanna=20
Deane</SPAN></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Coordinator =
of=20
Student Services</SPAN></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Greene =
County Public=20
Schools</SPAN></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">434-985-1305</SPAN></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">[log in to unmask]</SPAN></P>
<P class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the=20
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using=20
Netscape, must have version 6.1 or higher to view the above page) =
</P></DIV>To=20
UNSUBSCRIBE, change options, or subscribe, please see the instructions =
at=20
http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must =
have=20
version 6.1 or higher to view the above page) </DIV>To UNSUBSCRIBE, =
change=20
options, or subscribe, please see the instructions at=20
http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must =
have=20
version 6.1 or higher to view the above page) </BODY></HTML>
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------_=_NextPart_001_01CB81B3.D0CDB819--
------------------------------
Date: Thu, 11 Nov 2010 14:08:51 -0500
From: Amelia VanGundy <[log in to unmask]>
Subject: Re: Approving Official
This is a multi-part message in MIME format.
------_=_NextPart_001_01CB81D3.E0C04633
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charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
Shanna,
=20
Don't forget there is a form to fill out:
=20
Records Officer Designation and Responsibilities (RM-25 Form) <
http://www.lva.virginia.gov/agencies/records/forms.asp >
=20
And remember the LVA schedules training sessions, just give them a call.
=20
Amelia
=20
=20
---
Amelia C. VanGundy, Librarian
UVa-Wise
276-328-0154
=20
=20
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Smith, Glenn (LVA)
Sent: Thursday, November 11, 2010 10:19 AM
To: [log in to unmask]
Subject: Re: Approving Official
=20
The approving official would be whomever your records management policy
designates, and that usually depends on the size of the agency. Often
it is the agency head, or someone designated by the agency head. If the
agency/locality is rather large and the records functions are more
decentralized, then the head of each unit may well be the approving
official. But, again, the answer should be found (or placed) in your
policy.
Glenn
------------------------------------------------------------------------
-
Glenn T. Smith [log in to unmask]
Records Analyst www.lva.virginia.gov
The Library of Virginia 804-692-3604
------------------------------------------------------------------------
=20
________________________________
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 9:17 AM
To: [log in to unmask]
Subject: Re: Approving Official
What about the Superintendent being the Approval Official?
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
________________________________
From: Shirley L. Hopkins [[log in to unmask]]
Sent: Thursday, November 11, 2010 9:04 AM
To: [log in to unmask]
Subject: Re: Approving Official
That would be me... If you need any other information, please let me
know!
Thanks,
=20
=20
Shirley L. Hopkins
Director of Financial Operations
J. Sargeant Reynolds Community College
804-523-5896
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
=20
Good morning,
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 (Certificate
of Records Destruciton)? Thanks!
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
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instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
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<div class=3DWordSection1>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Shanna,<o:p></o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-family:"Calibri","sans-serif";color:#1F497D'>Don’t
forget there is a form to fill out:<o:p></o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o=
:p></span></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'>Records Officer Designation and Responsibilities =
(RM-25
Form) < <a =
href=3D"http://www.lva.virginia.gov/agencies/records/forms.asp">http://ww=
w.lva.virginia.gov/agencies/records/forms.asp</a>
><o:p></o:p></span></strong></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'><o:p> </o:p></span></strong></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'>And remember the LVA schedules training sessions, =
just give
them a call.<o:p></o:p></span></strong></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'><o:p> </o:p></span></strong></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'>Amelia<o:p></o:p></span></strong></p>
<p class=3DMsoNormal><strong><span =
style=3D'font-family:"Calibri","sans-serif";
font-weight:normal'><o:p> </o:p></span></strong></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>---<o:p></o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Amelia C. VanGundy, Librarian<br>
UVa-Wise<br>
276-328-0154<o:p></o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o=
:p></span></p>
<p class=3DMsoNormal><span =
style=3D'font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style=3D'border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt =
0in 0in 0in'>
<p class=3DMsoNormal><b><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span>=
</b><span
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Virginia =
Records
Officer's Listserv [mailto:[log in to unmask]] <b>On Behalf Of =
</b>Smith,
Glenn (LVA)<br>
<b>Sent:</b> Thursday, November 11, 2010 10:19 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Re: Approving Official<o:p></o:p></span></p>
</div>
</div>
<p class=3DMsoNormal><o:p> </o:p></p>
<p class=3DMsoNormal style=3D'margin-bottom:12.0pt'><span =
style=3D'font-size:10.0pt;
font-family:"Arial","sans-serif";color:blue'>The approving official =
would be
whomever your records management policy designates, and that usually =
depends on
the size of the agency. Often it is the agency head, or someone
designated by the agency head. If the agency/locality is rather =
large and
the records functions are more decentralized, then the head of each unit =
may
well be the approving official. But, again, the answer should be =
found
(or placed) in your policy.</span><span =
style=3D'font-size:10.0pt;color:blue'><o:p></o:p></span></p>
<p><span =
style=3D'font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>Gl=
enn<br>
<br>
-------------------------------------------------------------------------=
<br>
Glenn T. Smith
[log in to unmask]<br>
Records
Analyst =
www.lva.virginia.gov<br>
The Library of
Virginia  =
;
804-692-3604<br>
------------------------------------------------------------------------<=
/span><span
style=3D'font-family:"Arial","sans-serif";color:blue'> </span><span
style=3D'color:blue'><o:p></o:p></span></p>
<p class=3DMsoNormal><o:p> </o:p></p>
<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'>
<hr size=3D2 width=3D"100%" align=3Dcenter>
</div>
<p class=3DMsoNormal style=3D'margin-bottom:12.0pt'><b><span =
style=3D'font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>From:</span></b><span =
style=3D'font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> Virginia Records Officer's Listserv
[mailto:[log in to unmask]] <b>On Behalf Of </b>Shanna Deane<br>
<b>Sent:</b> Thursday, November 11, 2010 9:17 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Re: Approving Official</span><o:p></o:p></p>
<div>
<p class=3DMsoNormal><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:black'>What about the Superintendent being the Approval =
Official?</span><o:p></o:p></p>
</div>
<div>
<p class=3DMsoNormal> <o:p></o:p></p>
</div>
<div>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Shanna =
Deane</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Coordinator of =
Student
Services</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Greene County =
Public
Schools</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>434-985-1305</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>[log in to unmask]</span><o:p></o:p></p>
</div>
<div id=3DdivRpF621778>
<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'>
<hr size=3D2 width=3D"100%" align=3Dcenter>
</div>
<p class=3DMsoNormal style=3D'margin-bottom:12.0pt'><b><span =
style=3D'font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>From:</span></b><span =
style=3D'font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> Shirley L. Hopkins =
[[log in to unmask]]<br>
<b>Sent:</b> Thursday, November 11, 2010 9:04 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Re: Approving Official</span><o:p></o:p></p>
</div>
<div>
<div>
<p class=3DMsoNormal><span style=3D'font-size:11.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>That would be me… If you need any other =
information,
please let me know!</span><o:p></o:p></p>
<p class=3DMsoNormal><span style=3D'font-size:11.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>Thanks,</span><o:p></o:p></p>
<p class=3DMsoNormal> <o:p></o:p></p>
<p class=3DMsoNormal> <o:p></o:p></p>
<div>
<p class=3DMsoNormal><span style=3D'font-family:"Script MT =
Bold";color:#1F497D'>Shirley
L. Hopkins</span><o:p></o:p></p>
<p class=3DMsoNormal><span style=3D'font-family:"Script MT =
Bold";color:#1F497D'>Director
of Financial Operations</span><o:p></o:p></p>
<p class=3DMsoNormal><span style=3D'font-size:10.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>J. Sargeant Reynolds Community =
College</span><o:p></o:p></p>
<p class=3DMsoNormal><span style=3D'font-size:10.0pt;font-family:"Comic =
Sans MS";
color:#1F497D'>804-523-5896</span><o:p></o:p></p>
</div>
<p class=3DMsoNormal> <o:p></o:p></p>
<div>
<div style=3D'border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt =
0in 0in 0in'>
<p class=3DMsoNormal><b><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span>=
</b><span
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Virginia =
Records
Officer's Listserv [mailto:[log in to unmask]] <b>On Behalf Of =
</b>Shanna
Deane<br>
<b>Sent:</b> Thursday, November 11, 2010 8:50 AM<br>
<b>To:</b> [log in to unmask]<br>
<b>Subject:</b> Approving Official</span><o:p></o:p></p>
</div>
</div>
<p class=3DMsoNormal> <o:p></o:p></p>
<div>
<p class=3DMsoNormal><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:black'>Good morning,</span><o:p></o:p></p>
</div>
<div>
<p class=3DMsoNormal><span =
style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif"'> =
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 =
(Certificate
of Records Destruciton)? Thanks!</span><o:p></o:p></p>
</div>
<div>
<p class=3DMsoNormal> <o:p></o:p></p>
</div>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Shanna =
Deane</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Coordinator of =
Student
Services</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans MS";color:blue'>Greene County =
Public
Schools</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>434-985-1305</span><o:p></o:p></p>
<p><span style=3D'font-family:"Comic Sans =
MS";color:blue'>[log in to unmask]</span><o:p></o:p></p>
<p class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page) =
<o:p></o:p></p>
</div>
<p class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using =
Netscape,
must have version 6.1 or higher to view the above page) <o:p></o:p></p>
</div>
<p class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page) =
<o:p></o:p></p>
<p class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page) =
<o:p></o:p></p>
</div>
</body>
</html>
To UNSUBSCRIBE, change options, or subscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
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------_=_NextPart_001_01CB81D3.E0C04633--
------------------------------
Date: Thu, 11 Nov 2010 18:04:34 -0500
From: "Smith, Glenn (LVA)" <[log in to unmask]>
Subject: Re: Approving Official
This is a multi-part message in MIME format.
------_=_NextPart_001_01CB81F4.D07D1115
Content-Type: text/plain;
charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
Well, let's clarify Amelia's response just a bit. She is correct that
submitting a completed RM-25 to the LVA is required, but only when
designating a Records Officer. One is not required when designating the
Approving Official...that is a matter of internal agency/locality/work
unit policy and is not kept on record by the LVA.
=20
A good weekend all,
=20
Glenn
________________________________
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Amelia VanGundy
Sent: Thursday, November 11, 2010 2:09 PM
To: [log in to unmask]
Subject: Re: Approving Official
Shanna,
=20
Don't forget there is a form to fill out:
=20
Records Officer Designation and Responsibilities (RM-25 Form) <
http://www.lva.virginia.gov/agencies/records/forms.asp >
=20
And remember the LVA schedules training sessions, just give them a call.
=20
Amelia
=20
=20
---
Amelia C. VanGundy, Librarian
UVa-Wise
276-328-0154
=20
=20
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Smith, Glenn (LVA)
Sent: Thursday, November 11, 2010 10:19 AM
To: [log in to unmask]
Subject: Re: Approving Official
=20
The approving official would be whomever your records management policy
designates, and that usually depends on the size of the agency. Often
it is the agency head, or someone designated by the agency head. If the
agency/locality is rather large and the records functions are more
decentralized, then the head of each unit may well be the approving
official. But, again, the answer should be found (or placed) in your
policy.
Glenn
------------------------------------------------------------------------
-
Glenn T. Smith [log in to unmask]
Records Analyst www.lva.virginia.gov
The Library of Virginia 804-692-3604
------------------------------------------------------------------------
=20
________________________________
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 9:17 AM
To: [log in to unmask]
Subject: Re: Approving Official
What about the Superintendent being the Approval Official?
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
________________________________
From: Shirley L. Hopkins [[log in to unmask]]
Sent: Thursday, November 11, 2010 9:04 AM
To: [log in to unmask]
Subject: Re: Approving Official
That would be me... If you need any other information, please let me
know!
Thanks,
=20
=20
Shirley L. Hopkins
Director of Financial Operations
J. Sargeant Reynolds Community College
804-523-5896
=20
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shanna Deane
Sent: Thursday, November 11, 2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
=20
Good morning,
I'm new to the Library of VA Records Management and have a quick
question. Who can be the Approving Official on a form RM-3 (Certificate
of Records Destruciton)? Thanks!
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
(If using Netscape, must have version 6.1 or higher to view the above page)
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<DIV dir=3Dltr align=3Dleft><SPAN class=3D078173622-11112010><FONT =
face=3DArial=20
color=3D#0000ff size=3D2>Well, let's clarify Amelia's response just a =
bit. She=20
is correct that submitting a completed RM-25 to the LVA is =
required, but=20
only when designating a Records Officer. One is not required =
when=20
designating the Approving Official...that is a matter of internal=20
agency/locality/work unit policy and is not kept on record by the=20
LVA.</FONT></SPAN></DIV>
<DIV dir=3Dltr align=3Dleft><SPAN class=3D078173622-11112010><FONT =
face=3DArial=20
color=3D#0000ff size=3D2></FONT></SPAN> </DIV>
<DIV dir=3Dltr align=3Dleft><SPAN class=3D078173622-11112010><FONT =
face=3DArial=20
color=3D#0000ff size=3D2>A good weekend all,</FONT></SPAN></DIV>
<DIV dir=3Dltr align=3Dleft><SPAN class=3D078173622-11112010><FONT =
face=3DArial=20
color=3D#0000ff size=3D2></FONT></SPAN> </DIV>
<DIV dir=3Dltr align=3Dleft><SPAN class=3D078173622-11112010><FONT =
face=3DArial=20
color=3D#0000ff size=3D2>Glenn</FONT></SPAN></DIV><BR>
<DIV class=3DOutlookMessageHeader lang=3Den-us dir=3Dltr align=3Dleft>
<HR tabIndex=3D-1>
<FONT face=3DTahoma size=3D2><B>From:</B> Virginia Records Officer's =
Listserv=20
[mailto:[log in to unmask]] <B>On Behalf Of </B>Amelia=20
VanGundy<BR><B>Sent:</B> Thursday, November 11, 2010 2:09 =
PM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Re: Approving=20
Official<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=3DWordSection1>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'">Shanna,<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'">Don’t forget there=20
is a form to fill out:<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: =
'Calibri','sans-serif'">Records Officer=20
Designation and Responsibilities (RM-25 Form) < <A=20
href=3D"http://www.lva.virginia.gov/agencies/records/forms.asp">http://ww=
w.lva.virginia.gov/agencies/records/forms.asp</A>=20
><o:p></o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: 'Calibri','sans-serif'">And =
remember=20
the LVA schedules training sessions, just give them a=20
call.<o:p></o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: =
'Calibri','sans-serif'">Amelia<o:p></o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><STRONG><SPAN=20
style=3D"FONT-WEIGHT: normal; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></STRONG></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'">---<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'">Amelia=20
C. VanGundy, Librarian<BR>UVa-Wise<BR>276-328-0154<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: =
'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<DIV=20
style=3D"BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: =
#b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: =
medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=3DMsoNormal><B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'">From:</SPAN></B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Virginia =
Records=20
Officer's Listserv [mailto:[log in to unmask]] <B>On Behalf Of =
</B>Smith,=20
Glenn (LVA)<BR><B>Sent:</B> Thursday, November 11, 2010 10:19 =
AM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Re: Approving=20
Official<o:p></o:p></SPAN></P></DIV></DIV>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal style=3D"MARGIN-BOTTOM: 12pt"><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: =
'Arial','sans-serif'">The=20
approving official would be whomever your records management policy =
designates,=20
and that usually depends on the size of the agency. Often it is =
the agency=20
head, or someone designated by the agency head. If the =
agency/locality is=20
rather large and the records functions are more decentralized, then the =
head of=20
each unit may well be the approving official. But, again, the =
answer=20
should be found (or placed) in your policy.</SPAN><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: blue"><o:p></o:p></SPAN></P>
<P><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: =
'Arial','sans-serif'">Glenn<BR><BR>--------------------------------------=
-----------------------------------<BR>Glenn=20
T. Smith =20
[log in to unmask]<BR>Records=20
Analyst =
=20
www.lva.virginia.gov<BR>The Library of=20
Virginia  =
; =20
804-692-3604<BR>---------------------------------------------------------=
---------------</SPAN><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'"> </SPAN><SPAN=20
style=3D"COLOR: blue"><o:p></o:p></SPAN></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<DIV class=3DMsoNormal style=3D"TEXT-ALIGN: center" align=3Dcenter>
<HR align=3Dcenter width=3D"100%" SIZE=3D2>
</DIV>
<P class=3DMsoNormal style=3D"MARGIN-BOTTOM: 12pt"><B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'">From:</SPAN></B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Virginia =
Records=20
Officer's Listserv [mailto:[log in to unmask]] <B>On Behalf Of =
</B>Shanna=20
Deane<BR><B>Sent:</B> Thursday, November 11, 2010 9:17 AM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Re: Approving=20
Official</SPAN><o:p></o:p></P>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: black; FONT-FAMILY: =
'Tahoma','sans-serif'">What=20
about the Superintendent being the Approval=20
Official?</SPAN><o:p></o:p></P></DIV>
<DIV>
<P class=3DMsoNormal> <o:p></o:p></P></DIV>
<DIV>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Shanna=20
Deane</SPAN><o:p></o:p></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Coordinator =
of=20
Student Services</SPAN><o:p></o:p></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Greene =
County Public=20
Schools</SPAN><o:p></o:p></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">434-985-1305</SPAN><o:p></o:p></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">[log in to unmask]</SPAN><o:p></o:p></P></DIV>
<DIV id=3DdivRpF621778>
<DIV class=3DMsoNormal style=3D"TEXT-ALIGN: center" align=3Dcenter>
<HR align=3Dcenter width=3D"100%" SIZE=3D2>
</DIV>
<P class=3DMsoNormal style=3D"MARGIN-BOTTOM: 12pt"><B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'">From:</SPAN></B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Shirley =
L. Hopkins=20
[[log in to unmask]]<BR><B>Sent:</B> Thursday, November 11, 2010 9:04 =
AM<BR><B>To:</B> [log in to unmask]<BR><B>Subject:</B> Re: =
Approving=20
Official</SPAN><o:p></o:p></P></DIV>
<DIV>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">That would=20
be me… If you need any other information, please let me=20
know!</SPAN><o:p></o:p></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">Thanks,</SPAN><o:p></o:p></P>
<P class=3DMsoNormal> <o:p></o:p></P>
<P class=3DMsoNormal> <o:p></o:p></P>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script MT Bold'">Shirley L.=20
Hopkins</SPAN><o:p></o:p></P>
<P class=3DMsoNormal><SPAN=20
style=3D"COLOR: #1f497d; FONT-FAMILY: 'Script MT Bold'">Director of =
Financial=20
Operations</SPAN><o:p></o:p></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">J.=20
Sargeant Reynolds Community College</SPAN><o:p></o:p></P>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Comic Sans =
MS'">804-523-5896</SPAN><o:p></o:p></P></DIV>
<P class=3DMsoNormal> <o:p></o:p></P>
<DIV>
<DIV=20
style=3D"BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: =
#b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: =
medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=3DMsoNormal><B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'">From:</SPAN></B><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Virginia =
Records=20
Officer's Listserv [mailto:[log in to unmask]] <B>On Behalf Of =
</B>Shanna=20
Deane<BR><B>Sent:</B> Thursday, November 11, 2010 8:50 AM<BR><B>To:</B>=20
[log in to unmask]<BR><B>Subject:</B> Approving=20
Official</SPAN><o:p></o:p></P></DIV></DIV>
<P class=3DMsoNormal> <o:p></o:p></P>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: black; FONT-FAMILY: =
'Tahoma','sans-serif'">Good=20
morning,</SPAN><o:p></o:p></P></DIV>
<DIV>
<P class=3DMsoNormal><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Tahoma','sans-serif'"> =20
I'm new to the Library of VA Records Management and have a quick =
question. =20
Who can be the Approving Official on a form RM-3 (Certificate of Records =
Destruciton)? Thanks!</SPAN><o:p></o:p></P></DIV>
<DIV>
<P class=3DMsoNormal> <o:p></o:p></P></DIV>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Shanna=20
Deane</SPAN><o:p></o:p></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Coordinator =
of=20
Student Services</SPAN><o:p></o:p></P>
<P><SPAN style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans MS'">Greene =
County Public=20
Schools</SPAN><o:p></o:p></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">434-985-1305</SPAN><o:p></o:p></P>
<P><SPAN=20
style=3D"COLOR: blue; FONT-FAMILY: 'Comic Sans =
MS'">[log in to unmask]</SPAN><o:p></o:p></P>
<P class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the=20
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using=20
Netscape, must have version 6.1 or higher to view the above page)=20
<o:p></o:p></P></DIV>
<P class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the=20
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using=20
Netscape, must have version 6.1 or higher to view the above page)=20
<o:p></o:p></P></DIV>
<P class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the=20
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using=20
Netscape, must have version 6.1 or higher to view the above page)=20
<o:p></o:p></P>
<P class=3DMsoNormal>To UNSUBSCRIBE, change options, or subscribe, =
please see the=20
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using=20
Netscape, must have version 6.1 or higher to view the above page)=20
<o:p></o:p></P></DIV>To UNSUBSCRIBE, change options, or subscribe, =
please see=20
the instructions at http://listlva.lib.va.us/archives/va-rol.html (If =
using=20
Netscape, must have version 6.1 or higher to view the above page) =
</BODY></HTML>
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------_=_NextPart_001_01CB81F4.D07D1115--
------------------------------
Date: Thu, 11 Nov 2010 19:52:02 -0500
From: "Kasberger, Jeanne L. (DRS)" <[log in to unmask]>
Subject: Re: Approving Official
This is a multi-part message in MIME format.
------_=_NextPart_001_01CB8203.DA8CA313
Content-Type: text/plain;
charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable
Myself or Jim Gregory.
________________________________
From: Virginia Records Officer's Listserv on behalf of Shanna Deane
Sent: Thu 11/11/2010 8:50 AM
To: [log in to unmask]
Subject: Approving Official
Good morning,
I'm new to the Library of VA Records Management and have a quick =
question. Who can be the Approving Official on a form RM-3 (Certificate =
of Records Destruciton)? Thanks!
=20
Shanna Deane
Coordinator of Student Services
Greene County Public Schools
434-985-1305
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the =
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using =
Netscape, must have version 6.1 or higher to view the above page)=20
To UNSUBSCRIBE, change options, or subscribe, please see the instructions
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------_=_NextPart_001_01CB8203.DA8CA313
Content-Type: text/html;
charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable
<HTML dir=3Dltr><HEAD>=0A=
<META http-equiv=3DContent-Type content=3D"text/html; charset=3Dunicode">=0A=
<STYLE title=3DowaParaStyle><!--P {=0A=
MARGIN-TOP: 0px; MARGIN-BOTTOM: 0px=0A=
}=0A=
--></STYLE>=0A=
=0A=
<META content=3D"MSHTML 6.00.6000.17092" name=3DGENERATOR></HEAD>=0A=
<BODY>=0A=
<DIV id=3DidOWAReplyText94798 dir=3Dltr>=0A=
<DIV dir=3Dltr><FONT face=3DArial color=3D#000000 size=3D3>Myself =
or Jim Gregory.</FONT></DIV></DIV>=0A=
<DIV dir=3Dltr><BR>=0A=
<HR tabIndex=3D-1>=0A=
<FONT face=3DTahoma size=3D2><B>From:</B> Virginia Records Officer's =
Listserv on behalf of Shanna Deane<BR><B>Sent:</B> Thu 11/11/2010 8:50 =
AM<BR><B>To:</B> [log in to unmask]<BR><B>Subject:</B> Approving =
Official<BR></FONT><BR></DIV>=0A=
<DIV dir=3Dltr>=0A=
<DIV dir=3Dltr><FONT face=3DTahoma color=3D#000000 size=3D2>Good =
morning,</FONT></DIV>=0A=
<DIV dir=3Dltr><FONT face=3DTahoma size=3D2> <FONT =
face=3Dtahoma> I'm new to the Library of VA Records =
Management and have a quick question. Who can be the Approving =
Official on a form RM-3 (Certificate of Records Destruciton)? =
Thanks!</FONT></FONT></DIV>=0A=
<DIV dir=3Dltr> </DIV>=0A=
<P><FONT face=3D"Comic Sans MS" color=3D#0000ff>Shanna Deane</FONT></P>=0A=
<P><FONT face=3D"comic sans ms" color=3D#0000ff>Coordinator of Student =
Services</FONT></P>=0A=
<P><FONT face=3D"comic sans ms" color=3D#0000ff>Greene County Public =
Schools</FONT></P>=0A=
<P><FONT face=3D"comic sans ms" color=3D#0000ff>434-985-1305</FONT></P>=0A=
<P><FONT face=3D"comic sans ms" =
color=3D#0000ff>[log in to unmask]</FONT></P>To UNSUBSCRIBE, =
change options, or subscribe, please see the instructions at =
http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must =
have version 6.1 or higher to view the above page) </DIV></BODY></HTML>
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------_=_NextPart_001_01CB8203.DA8CA313--
------------------------------
End of VA-ROL Digest - 14 Oct 2010 to 11 Nov 2010 (#2010-42)
************************************************************
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