Debbie:
We have not yet implemented an electronic solution, but I understand MS
Sharepoint may be something to look at.  Being a Microsoft product, it
is logical that it may work with Outlook.
http://www.microsoft.com/sharepoint/capabilities/ecm/overview.mspx


Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Wolff, Debbie
Sent: Wednesday, May 07, 2008 7:26 AM
To: [log in to unmask]
Subject: Email Retention

Good Morning,

 

I'm hoping that some of you have tacked the matter of email retention
via an electronic method rather than printing and filing.  If so, I'm
interested in hearing from you.

 

I've been tasked with developing some models in the next few weeks using
Outlook as the system to allow users to flag/store email.  I've attached
the information provided by the LVA, and am interested in knowing if any
other localities have developed the same or alternate methods for this.

 

Thanks so much!

 

 

Debbie Wolff, Records Manager

City of Hampton

22 Lincoln Street, 6th Floor

Hampton, VA 23669

tel (757) 727-6085 fax (757) 727-6631

www.hampton.gov

 


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