Claudia,
I don't think GS3 still refers to a "History Summary Sheet" but rather to
having a "tracking system". (See GS3, page 4, records series #10235) I
don't know that LVA has specific requirements for what must be in the
tracking system but some data elements identified in #10235 (and I recommend
as well)are: starting and ending dates of positions, beginning and ending
salary, job titles and other information needed to respond to requests for
employment verification. For official guidance, contact your LVA analyst.
John Breeden, CRM
-----Original Message-----
From: Claudia Bolitho [mailto:[log in to unmask]]
Sent: Thursday, November 02, 2006 9:53 AM
To: [log in to unmask]
Subject: Personnel Records
I am trying to collect information on managing personnel records in our
agency and have several needs.
1. Does anyone have a History Summary Sheet for Employee Personnel
files that they are using so that the entire personnel
file does not have to be retained for 50 years after termination?
2. Does anyone have a checklist of documents that are to be kept in the
various employee files - the "official" personnel file,
the medical file, the supervisor's convenience file, etc.?
3. Are there guidelines that go along with the Virginia laws on
personnel records and privacy protection, that will help me be sure
that we are keeping our personnel records properly?
I would appreciate any assistance that you could give me.
Claudia E. Bolitho
Claudia E. Bolitho
Director of Records Management
Hampton Roads Transit
3400 Victoria Boulevard
Hampton, VA 23661
(757) 222-6000 Phone
(757) 222-6103 Fax
(757) 592-2334 Cell
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