We expect the requesting departments to know if there should be a hold on the destruction and to notify us (RM) when they learn there is a litigation issue or a pending audit so we can monitor the hold (and let other Departments know if their records are also involved.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
[log in to unmask] 


-----Original Message-----
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Cheryl Amico
Sent: Monday, March 22, 2010 11:24 AM
To: [log in to unmask]
Subject: Legal holds, etc

My question is who specifically is responsible for "ensuring that all known 
audits, investigations, or litigation is resolved"  prior to destruction?  Is this 
done by the requesting department or the Records Officer?

Also, do you agree with how you are currently doing it?

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