Dear members:

The ECM Working Group cordially invites you to attend an Enterprise Content 
Management (ECM) Kickoff.

What: ECM Kickoff         
                             
When: September 10, 2009, 9:30 – 11:30 am

Where: East Reading Room, Patrick Henry Building, 1111 East Broad Street -- 
on the corner of 11th and Broad Streets in downtown Richmond

Work smarter.  Save money.  Protect state records.  Come learn about a cost-
effective way to implement Enterprise Content Management (ECM) in your 
office.  On September 10, 2009, the ECM Workgroup will host the ECM Kickoff 
event at the Patrick Henry Building.  You can expect to learn about how ECM 
can benefit your office and about how the Commonwealth is planning to 
implement a statewide ECM shared services solution.  Please plan to attend.

To register in advance, please follow this link:

http://www.vita.virginia.gov/registration/Session.cfm?MeetingID=18

(If this link appears broken, take out any spaces and then copy and paste it 
into your browser manually.)

ECM includes those technologies that can provide your agency with document 
management, records management, workflow, eForms, and imaging 
capabilities.   

The following agencies and localities have been involved in the ECM Workgroup 
and planning for the statewide ECM solution:

The ECM Kickoff is an opportunity for agencies and the ECM Workgroup to:

Discuss Enterprise Content Management in business oriented terms 
Explore the questions What, Why, Who, How and When 
Share case studies relating to: 
FOIA 
Records Management 
Workflow and Business Process Improvement 
Email management 
eForms 
Discuss participation in an ECM Shared Service offering 
Collaborate on the establishment of an ECM Community of Practice 
Discuss next steps related to ECM in the Commonwealth in general and as 
related to the Shared Services Offering. 
Over the past eighteen months, a working group of state agency 
representatives have been working to build a model for offering a shared 
services implementation of ECM.  In this kickoff, the working group will share 
information about the Commonwealth’s ECM Shared Services model, and ideas 
and experiences as related to ECM.  This is a session to ensure that the ECM 
initiative is aligned to the true needs of the agencies to be served. 

The ECM Workgroup’s goals include establishing an ECM Shared Services 
offering that results in lower costs for all participants, promoting ECM Best 
Practices and allowing agencies to ‘try ECM before they buy’.  The working 
group is moving forward with Shared Services planning now.  We need the 
commitment of a sufficient number of users before the infrastructure can be 
built.  

There is an email address for ECM messages relating to the shared service 
offering, community of practice and general ECM issues: 
[log in to unmask] We strongly encourage you to email us any 
questions, ideas, responses or concerns.  We look forward to seeing you at 
the kickoff.

And, finally, the ECM Working Group is an open group made up of agencies and 
individuals who see the need for ECM and want to facilitate its use where 
appropriate within the Commonwealth.  We are always looking for additional 
membership and interest – so, in addition to inviting you to the Kick-off, we 
invite you to join the working group.

Hope to see you there!

 

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