Records Officers,
 
As you are aware, we are in the middle of hurricane season and there are 
multiple storms brewing in the Atlantic. I wanted to remind everyone who has 
responsibility for public records to take a moment to assess your records for 
damage to your records should flooding and/or water leaks occur. 
 
I am sure everyone has taken all necessary precautions to ensure the safety 
of yourself and your work areas.  But it is wise to take a few moments to 
check on your records storage areas to ensure that everything is safe and dry.
 
Remember, damage can also occur if you lost power in your facility.  Bad air 
circulation and damp conditions outside may lead to mold.  If you suspect any 
mold growth has occurred, please do not touch any material with your bare 
hands, but wear gloves and other protection.  It is best not to handle any 
mold contaminated material at all, but to contact either your disaster recovery 
contacts or your agency's emergency response personnel.
 
If you have discovered any damage, please do not hesitate to contact any of 
the Records Analysts here at the Library.  We can provide assistance with 
documenting any damage, guidance on how to recover or assess damaged 
records and, if you do not have a contract with a recovery agency, can point 
you in the right direction to begin the recovery process.
 
And remember, the Library's State Records Center does have equipment that 
can assist with damaged records on a temporary basis and start the recovery 
process.
 
Please call the main Records Analysis number at 804-692-3600 if you have any 
questions or concerns.  We are here to help!
 


Jeffrey L. Snyder
Manager, Records Analysis Services
The  Library of Virginia
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