Amy, I have the same questions as Ginny.
Brenda Grow
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Jones, Virginia
Sent: Wednesday, October 24, 2007 3:39 PM
To: [log in to unmask]
Subject: Re: General Schedule 03, Local Personnel Records updated
Amy:
It appears these changes now require us to keep the whole employee
personnel file (which use to be "Retain 5 years after employee
termination") for 50 years rather than just the employment history
summary cards or summary data. Is this correct?
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Amy Judd
Sent: Wednesday, October 24, 2007 3:21 PM
To: [log in to unmask]
Subject: General Schedule 03, Local Personnel Records updated
General Schedule 03, County and Municipal Governments, Human Resources /
Personnel Records has been updated.
Employee Personnel Files - File Tracking System, Series 010235 and
Employee
Personnel Files - In Tracking System, Series 006223 are now defunct and
those series numbers should no longer be used. All employee records are
now
covered under Employee Personnel Files (formerly Employee Personnel
Files -
No Tracking System), Series 010233. No formal, official Tracking System
was
ever established and applied statewide therefore all references to such
have
been removed from the schedule.
Leave Records, Series 010241 now refers the user to GS-02, Fiscal
Records
for the retention and disposition statement where those records are
already
covered. This change was to eliminate duplication of a series. The
retention
time has not changed.
Please contact your LVA Records Analyst if you have any questions
concerning these changes. Contact information can be found here:
http://www.lva.lib.va.us/whatwedo/records/contacts/searchcontacts.asp
To view the General Schedules for Virginia Localities please visit our
site at
http://www.lva.lib.va.us/whatwedo/records/sched_local/index.htm
Sincerely,
Amy Judd
Library of Virginia
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions
at http://listlva.lib.va.us/archives/va-rol.html
(If using Netscape, must have version 6.1 or higher to view the above
page)
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions
at http://listlva.lib.va.us/archives/va-rol.html
(If using Netscape, must have version 6.1 or higher to view the above
page)
To UNSUBSCRIBE, change options, or subscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
(If using Netscape, must have version 6.1 or higher to view the above page)
|
